Organising a corporate event is about much more than choosing the right venue, catering or entertainment. Every event organiser is also responsible for ensuring the safety of all attendees and, in many cases, for complying with legal requirements as well as the regulations of the chosen venue.

Safety is one aspect that should never be underestimated. A well-organised event is not only a memorable experience but also an environment where guests feel safe and comfortable.

What Should Be Considered?

The scope of responsibilities depends on the type of event, the number of participants and the venue itself. The most important areas typically include:

• ensuring a safe environment for all attendees,
• complying with the venue’s maximum capacity,
• providing appropriate fire safety measures based on the nature of the event,
• coordinating suppliers during both the setup and dismantling phases,
• ensuring the safe installation of electrical equipment and audiovisual systems,
• identifying and marking any potential hazards,
• arranging first aid services or on-site medical support where required,
• providing appropriate insurance coverage for participants, especially for team-building and outdoor activities.

For conferences, gala dinners or events with a larger number of guests, it is also common practice to prepare a contingency plan to address unexpected situations.

OHS Is More Than Just a Formality

Occupational Health and Safety (OHS) regulations do not apply only to the organiser’s employees. During the preparation and execution of an event, they also extend to suppliers, technicians, installation crews and everyone involved in the event production.

It is therefore essential that all activities are carried out in accordance with applicable legislation and safety regulations. Proper planning helps prevent unnecessary complications, delays and unexpected issues during the event itself.

Every Event Is Different

The safety requirements for an intimate corporate workshop with a few dozen participants will naturally differ from those of a full-day conference for several hundred guests or an outdoor event featuring a stage and entertainment programme.

For this reason, we always recommend addressing safety requirements from the very beginning of the planning process. This allows all necessary measures to be incorporated into the event plan efficiently and without unnecessary additional costs.

How Can Maxin PRAGUE Help?

At Maxin PRAGUE, we understand that a successful event is not only about attractive programme. Professional planning also means ensuring that every organisational and safety aspect is taken care of.

We provide comprehensive event management services, from selecting the ideal venue and coordinating suppliers to ensuring that all necessary safety and Occupational Health & Safety (OHS) requirements are met. Thanks to our many years of experience, we know how to minimise risks, coordinate every stage of the event and ensure everything runs safely, professionally and seamlessly.

This allows you to focus on your guests while we take care of the smooth operation of your event.

Planning a Corporate Event?

Whether you are organising a conference, gala dinner, team-building event, incentive programme or any other corporate event, we would be happy to assist you with every aspect of the planning process, including ensuring full compliance with all relevant safety requirements.

Feel free to contact us at sales@maxin-prague.cz or call us on +420 277 779 910. Together, we will create an event that is not only unforgettable but also safe.

One of the first questions almost every client asks when planning a corporate event is: How much will it cost? The answer, however, is not that straightforward. An event budget is more than just a final figure. It is the foundation that shapes the entire event.

Whether you are planning a conference, gala dinner, team-building event, Christmas party or incentive trip, a well-planned budget helps you invest where it matters most and achieve the best possible results.

Are You Unsure What Budget Your Event Requires?

That is perfectly normal. Many of our clients have a clear vision of the type of event they would like to organise but are unsure about the budget required to make it happen. That is exactly when we step in.

At Maxin PRAGUE, we prepare tailor-made offers and budgets based on your objectives, number of participants and overall expectations. Thanks to our many years of experience, we can suggest different solutions, advise where it makes sense to invest more and identify opportunities to optimise costs without compromising the quality of your event.

Our goal is not to create the most expensive event possible. It is to deliver an event that perfectly matches your budget while achieving everything you want it to be.

Start with the Most Important Question: Why Are You Organising the Event?

It may sound obvious, but the purpose of your event should always be the starting point for building your budget.

Are you looking to reward your employees for their hard work? Launch a new product? Strengthen relationships with your clients? Or organise a conference that represents your company and brand?

Each objective requires a different approach. For an internal team-building event, the programme itself may be the main investment. A conference, on the other hand, often requires high-quality audiovisual equipment and technical support, while a gala dinner is largely defined by its venue, atmosphere and exceptional catering.

Once you have a clear objective, it becomes much easier to decide where your budget will have the greatest impact.

What Has the Biggest Impact on an Event Budget?

When planning your budget, there are several key factors to consider:

• Number of attendees – This affects almost every aspect of the event, including the venue size, catering, staffing and logistics.
• Venue – A historic palace in the heart of Prague, a modern conference hotel or a unique industrial venue will each come with different costs.
• Type and duration of the event – A one-day business meeting requires a very different budget from a two-day conference with accommodation or a formal gala dinner.
• Catering – Food and beverages are often among the largest budget items. Costs vary significantly between coffee breaks, buffet lunches and multi-course plated dinners.
• Technical equipment and additional services – Audiovisual equipment, event branding, decorations, registration systems, entertainment, moderators, live music, photographers and videographers all contribute to the overall budget. For international events, accommodation, transportation and interpreting services should also be taken into account.

This is exactly why there is no universal price for organising an event.

Don’t Forget to Leave Room for Contingencies

Every experienced event organiser knows that unexpected requests and last-minute changes can arise during the planning process. That is why we always recommend including a contingency reserve in your budget.

A well-planned budget is not necessarily the lowest one. It is the one that allows your event to run smoothly without unpleasant financial surprises.

Planning a Corporate Event? We’d Be Happy to Help.

If you are planning a conference, gala dinner, team-building event, incentive programme or any other corporate event and would like expert advice on setting the right budget, we’d love to hear from you.

Feel free to contact us at sales@maxin-prague.cz or call us on +420 277 779 910. We look forward to helping you create an unforgettable event.

Prague continues to strengthen its position as one of Europe's leading destinations for international congresses, conferences, and major corporate events. The Prague Congress Centre (PCC) has officially launched the construction of a new exhibition hall, marking one of the most significant investments in the venue's history. 

The new hall will expand the Congress Centre's exhibition capacity by approximately 5,000 m² of modern event space. Thanks to its flexible design, the venue can be divided into up to five separate sections, making it suitable for a wide range of events, from professional conferences and trade fairs to gala dinners and product launches. The project also includes upgrades to the technical infrastructure and improvements to the surrounding public areas. 

What Does This Mean for Maxin PRAGUE Clients? 

As a professional DMC and event management company, we see the expansion of the Prague Congress Centre as excellent news. 

It will allow us to offer our clients even more possibilities when planning: 

• large-scale international conferences, 

 

• congresses with extensive exhibition areas, 

 

• corporate summits, 

 

• product launches, 

 

• hybrid events combining conference sessions with exhibitions or networking opportunities. 

The increased capacity will give event organisers greater flexibility in designing programmes and arranging event spaces. Ultimately, this means an even better experience for attendees and more room for creative event concepts. 

Maxin PRAGUE Is Ready for the Future of Events 

At Maxin PRAGUE, we continuously monitor the development of conference venues across Prague and work closely with the city's leading congress centres and hotels. This enables us to recommend the most suitable venue based on the size, objectives, and specific requirements of each event. 

We see the expansion of the Prague Congress Centre as an important milestone for the Czech MICE industry. It will create new opportunities not only for conference organisers but also for companies looking to host world-class events in the heart of Europe. 

Whether you are planning an international congress for thousands of delegates, a corporate conference, or a networking event, our team is ready to support you with every aspect of the organisation, from selecting the ideal venue to full event production and on-site coordination. 

Contact us at sales@maxin-prague.cz or call +420 775 867 461 to discuss your next event. 

Planning a corporate event, conference, product launch, or summer garden party? Outdoor events offer a unique atmosphere, but they also come with certain administrative requirements. The good news is that if you know what needs to be arranged and when, the entire process can be smooth and stress-free.

 

Every Event Is Different

 

There is no universal list of permits that applies to every outdoor event. The required permits depend on several factors, including:

 

• the event location,
• the number of attendees,
• the nature of the event,
• the technical equipment used (stage, tents, electrical installations),
• live music or catering services.

 

That is why it is important to start planning well in advance.

 

What Permits Might You Need?

 

Depending on the type of event, you may need to obtain:

 

• a permit for the use of public space,
• the landowner’s consent,
• notification of a public event to the relevant municipal district,
• approvals from the fire department or public health authority (for larger events),
• security and medical services,
• permits for temporary structures (such as tents or stages),
• and any other permits required based on the specific nature of your event.

 

Plan Ahead

 

One of the most common mistakes is leaving permits until the last minute. While some applications can be submitted just a few days before the event, for most larger outdoor events, we recommend starting the administrative process at least one month in advance. For large-scale events, an even earlier start is advisable.

 

Planning ahead gives you enough time to complete any additional documentation and coordinate with the relevant authorities.

 

Leave the Administration to Us

 

Obtaining the necessary permits can be time-consuming, especially if you are organising an event for the first time or are unfamiliar with the local administrative process.

 

At Maxin PRAGUE, we have successfully delivered dozens of outdoor events. Thanks to our strong market position and many years of experience, we understand exactly how the permitting process works. We will be happy to assist not only with the concept and complete event management, but also with obtaining all required permits and communicating with the relevant authorities on your behalf.

 

This allows you to focus on your guests and the event itself while we take care of everything behind the scenes, from the first permit application to the final guest departure.

 

Maxin Tip: If you already have a date and venue in mind, get in touch with us as early as possible. The sooner we begin planning, the smoother and more efficient the entire process will be, ensuring your event is delivered exactly as envisioned. Feel free to contact us at sales@maxin-prague.cz or call us on +420 775 867 461.

Quality event catering today is about much more than just food. At corporate events, conferences, gala dinners, or networking events, catering plays a key role in the overall guest experience and often influences how attendees remember the event. Well-planned catering can support networking, create a welcoming atmosphere, and strengthen the overall brand image. 

When organizing a corporate event in Prague, it is therefore important to approach catering strategically. Choosing the menu alone is not enough. The catering concept should align with the event format, schedule, guest profile, and overall branding. This is exactly where an experienced event agency or DMC partner becomes essential, helping to connect all details into one seamless experience. 

Every type of event requires a different catering style. Catering for a conference or workshop differs significantly from catering for a gala dinner, company party, or networking event. During conferences, guests usually appreciate light refreshments, coffee breaks, and finger food that do not interrupt the program. Evening events, on the other hand, allow for more creative concepts such as live cooking stations, signature cocktails, or themed food corners. 

When planning catering for a corporate event, it is important to consider several factors, including: 

• number of guests, 

• event duration, 

• event location, 

• allergies and dietary restrictions, 

• service timing, 

• technical possibilities of the venue, 

• overall event style and branding. 

Modern event catering in Prague is no longer just about serving food — it has become part of the overall brand experience. Current trends include personalized elements such as drinks in company colors, branded desserts, or interactive food stations that connect gastronomy with the event concept and create a memorable atmosphere. 

This is why working with an experienced event agency in Prague or a professional DMC partner is highly beneficial. Besides providing quality catering, they ensure supplier coordination, logistics, and the smooth running of the entire event. Professional event management is built on details that guests may not consciously notice — but these details are exactly what make an event feel effortless and well-organized. 

Maxin PRAGUE specializes in corporate events in Prague, MICE events, conferences, networking events, and full event management services. Thanks to extensive experience with incoming groups and corporate clients, we create events that combine professional organization, high-quality catering, and unforgettable guest experiences. 

If you are planning a corporate event or conference in Prague, the team at Maxin PRAGUE will be happy to assist you with complete event planning and catering services. Feel free to contact us at sales@maxin-prague.cz or by phone at +420 775 867 461. 

Visit us at stand D155 

Dear business friends, we have great news for you – Maxin Prague will be part of the prestigious event professionals' fair IMEX in Frankfurt again this year! Come visit us. You can expect inspiration, news from the world of incentive programs and, most importantly, a great atmosphere full of networking opportunities. The Frankfurt exhibition center will once again become a place where the greatest people in the industry meet. Be with us! 

You can find us at stand D155 – we will be happy to introduce you to our new services, current trends and tips on how to take your incentive programs to the next level. Do you want to talk to us in peace and in person? Just arrange a meeting with our Managing Director Jakub Škorík. Get in touch with us and we will find the ideal time together or book your preferred time directly at this link. 

Maxin Prague is here for you in Frankfurt at stand D155. Together, we will take your incentive programs to the next level. We look forward to seeing you! 

Should you have any questions, please do not hesitate to contact us at sales@maxin-prague.cz or by phone at +420 775 867 461.

The world of events is constantly evolving and so are we. At Maxin PRAGUE, we have always focused on delivering not only creative ideas but also highly efficient and professional service. That's why we're excited to share some big news: we are moving to new, more modern premises in Prague. 

This step means more than just a change of address. It represents an important milestone that allows us to take the quality of our services to the next level. 

New Offices in the Heart of the Action. 

Our new offices are located at Pobřežní 370/4, even closer to the city centre. Thanks to this location, we are now more accessible not only to our clients but also to our business partners. 

We are also situated in the immediate vicinity of well-known hotels such as the Hilton Prague and Grandior Hotel Prague, as well as many other key venues. This makes our location especially convenient for international clients, conference organisers, and corporate partners staying nearby. 

What does this mean in practice? 

• easier and faster in-person meetings  

• better accessibility when planning events in central Prague  

• more efficient communication during project preparation  

For clients visiting us in person, this means a more pleasant and convenient environment where we can fine-tune every detail of their events together. 

Dedicated Storage Facilities for Even Better Event Execution. 

Closer to You, Closer to Your Experiences. 

The main goal of this move is simple: to be closer to you. Whether you are planning a conference, corporate party, product launch, or teambuilding event, we aim to be a partner you can rely on from the initial idea to the final execution. 

Our new spaces give us even better conditions to create events with atmosphere, purpose, and flawless organisation. 

Planning an Event in Prague? 

Are you looking for a reliable event agency in Prague that can handle everything from concept to execution? We are here for you – now in more modern premises and with even greater enthusiasm for every project. Contact us at sales@maxin-prague.cz 

Event planning is a process that significantly influences an event’s success far more than it may seem at first glance. Whether you are organizing a corporate party, conference, gala dinner, teambuilding event, or a public event, one of the most common questions is:
How far in advance should you start planning an event?

The short answer is: the earlier, the better. In practice, however, it depends on the type, size, and timing of the event. Let’s take a closer look.

Why Is Early Event Planning So Important?

Time is one of the most valuable resources in event organization. Sufficient lead time allows you to:

• choose the ideal venue and date
• secure high-quality suppliers (technical support, catering, entertainment)
• have a wider selection and better pricing options
• minimize stress and unexpected complications
• develop a detailed concept and memorable guest experience

On the other hand, last-minute planning often means compromises, such as less attractive venues, limited programs, or higher costs.

Smaller Events Can Be Planned in a Shorter Timeframe.

Smaller events such as corporate parties, press conferences, networking events, or product launches can usually be planned 1–3 months in advance. This timeframe is typically sufficient for booking a venue, arranging technical equipment, catering, and a basic program. However, if you are targeting a popular date, starting earlier is always recommended.

Larger Events Require More Lead Time.

For conferences, gala dinners, anniversary celebrations, or seasonal events, we recommend starting the planning process at least 6–12 months in advance. A longer timeline provides a wider choice of venues, suppliers, and program options, while allowing for detailed preparation without unnecessary stress.

Watch Out for Peak Seasons!

Periods such as Christmas, spring, or the autumn conference season tend to fill up quickly. Quality venues and trusted suppliers are often fully booked far in advance, so early planning is especially crucial during these times.

Summary:

• Smaller events: 1–3 months in advance
• Larger events: 6–12 months in advance
• Seasonal events: the earlier, the better for more choice and peace of mind

At Maxin PRAGUE, we know that a successful event is built on solid planning. We will help you set the ideal timeline and ensure a smooth process from the initial idea to final execution. Are you planning your event as well? Contact us at sales@maxin-prague.cz and together we will plan an unforgettable event.

Are you choosing a partner for your next congress, conference, or corporate teambuilding in Prague? In a sea of agencies, it can be difficult to identify the right one. For us at Maxin PRAGUE, quality and attention to detail are a commitment, not just a buzzword. That is why we are a proud member of the Prague Convention Bureau (PCB), a prestigious organization that guarantees the highest standards in the Prague MICE (Meetings, Incentives, Conferences, Exhibitions) industry. 

What is the Prague Convention Bureau? 

The Prague Convention Bureau is the official non-profit organization representing Prague in the field of congress tourism. It acts as a vital bridge between international event organizers and local suppliers. Its primary goal is to strengthen Prague’s position as one of the world’s top meeting destinations.  The Prague Convention Bureau brings together only vetted professionals—ranging from hotels and conference centers to DMCs (Destination Management Companies) and event agencies like ours. 

Why is our membership in the Prague Convention Bureau important for YOU? 

Membership in the Prague Convention Bureau is not automatic. It is a “seal of quality” that brings several crucial benefits to our clients: 

• • Credibility and Stability: PCB members must meet strict criteria regarding professionalism and ethical business practices. When working with Maxin PRAGUE, you know you are partnering with an established and proven market leader. 

• • Up-to-date Know-how: Thanks to the Prague Convention Bureau, we have access to the latest data, trends, and innovations in the industry. Your event will always be modern and efficient. 

• • A Strong Network of Partners: Membership allows us to work closely with the city, the airport, and key hotels. For you, this means smoother logistics and a better negotiating position. 

• • International Standards: The Prague Convention Bureau connects us with global organizations (such as ICCA or City Destinations Alliance), helping us maintain world-class service standards right in the heart of Prague. 

Shaping the Future of Prague Events Together 

Prague is a city with an incredible history, but thanks to organizations like the Prague Convention Bureau, it is also a city with a modern and top-tier business infrastructure. At Maxin PRAGUE, we are grateful to be part of this community and to actively ensure that your experience in the Czech capital is absolutely flawless. 

Are you looking for a reliable partner for your next event in Prague?  

As a certified member of the Prague Convention Bureau, we are ready to turn your vision into reality with the assurance of the highest quality. Please do not hesitate to contact us at sales@maxin-prague.cz. 

Maxin PRAGUE is entering a new era. We are proud to announce that we have become a member of the exclusive international alliance Beyond Limits, which brings together leading DMC agencies from around the world. This step confirms our long-term position as a leader in event management, MICE services, and destination management in Prague and across the Czech Republic.

What is Beyond Limits?

Beyond Limits is a global network of boutique DMC agencies that share a common vision: pushing the boundaries of traditional event and destination management.

Their motto,

“One network. Endless destinations. Trusted results.”

reflects the alliance’s core values – strong international connections, global reach, and guaranteed quality of services in MICE and corporate events.

For international clients seeking a reliable DMC agency in Prague or the Czech Republic, membership in this alliance represents a clear signal of quality and trust.

Exclusive Representation: Only One DMC per Country

What makes membership in Beyond Limits truly exceptional is its rule of exclusivity: only one DMC agency represents each country.

This means that Maxin PRAGUE is the sole official partner for the Czech Republic, serving as a guarantor of quality, professionalism, and local expertise.

What makes membership in Beyond Limits truly exceptional is its rule of exclusivity: only one DMC agency represents each country.

Maxin PRAGUE is the sole official Beyond Limits partner for the Czech Republic, which ensures:

• Guaranteed local expertise in Prague and other Czech destinations
• Verified professionalism and stability
• Direct access to a global network of DMC partners
• Consistent international quality standards

Key Benefits of Beyond Limits Membership

Membership in Beyond Limits is not only a prestigious recognition but also brings tangible advantages for clients organising corporate events, conferences, incentive travel, or international meetings. The main benefits of this collaboration include:

1. Global Quality Standard
   Every alliance member meets the strict criteria of professionalism, innovation, financial stability, and reliability. Clients gain assurance of consistent quality across all destinations.
2. International Know-how and Trend Sharing in the MICE Sector
   Through connections with DMC agencies worldwide, we gain access to the latest trends in event management, technologies, creative concepts, and sustainable solutions for corporate events.
3. Stronger International Network
   For clients organising multi-country events, Beyond Limits ensures smooth coordination, consistent service standards, and effective communication across markets.
4. Strengthening the Czech Republic as a MICE Destination
   Our membership increases the visibility of Prague and the Czech Republic on the global MICE market, helping to establish the country as a professional, stable, and attractive destination for conferences, congresses, and incentive travel.

Our Mission Remains the Same – Only Stronger

As a long-established DMC and event agency, this new role confirms the quality we consistently deliver to our clients.

With Beyond Limits Events, we are confident we can execute your projects even more efficiently, creatively, and with an even wider international reach, whether you are planning:

• Corporate events in Prague
• International conferences in the Czech Republic
• Special interest tours
• Incentive programs for international partners
• Luxury private events or product launches

Follow our blog for the latest updates on this partnership and inspiration on how you can leverage our expanded global capabilities in event management and MICE services.